Six working documents for grants and sponsored programs teams running Workday. Built around what federal audits actually find, not around what is interesting to configure.
Licensed to your institution rather than per seat. Two of them are the objects the other documents tell you to build, already built.
Forty-four scored checks across seven domains, weighted to ninety-seven points. It produces the band and the ranked gap list that the other five documents work from.
An eight-question defensibility test, a two-hour self-sampling protocol, and a printable worksheet. Effort is where the money is in almost every published finding.
Your tenant against your signed rate agreement, rate by rate and date by date. It then prices the gap in both directions, because under-recovery is a real loss nobody books.
The eight blocks a one-award report has to contain, a field-level source table, and six acceptance tests. Hand it to whoever builds your reports and the arguing stops.
Block, Warn and Route design, rules by award tier, a six-test protocol, and a rollout that does not stop the institution. The companion file carries drafted wording for all thirteen rules plus the five rollout announcements, editable, because these get pasted into config and into email.
The first seventy-two hours, how to answer a sampled item, and the six ways institutions make it worse. The log counts requests per item and flags the third one, because three requests on one item is a finding forming.
Here is a full run on a specimen institution six weeks out from a sponsor review.
| Weighted score | 50 of 97 |
| Checks answered | 44 of 44 |
| Percentage | 52% |
| Critical checks failed | 4 |
| Critical checks passed with no evidence held | 3 |
| Band | At risk |
Fifty-two percent sounds survivable until you read the two rows above the band. The workbook names effort substantiation as the weakest domain rather than averaging it into a number that reads fine.
Every check has a second column asking whether you hold the evidence today. A critical check marked Pass with nothing behind it counts as an exposure, identically to a failure.
Answer every check Pass with no evidence held and the workbook returns one hundred percent and the band At risk. That contradiction is deliberate, and it is exactly the conversation an auditor starts.
Every figure in the effort pack traces to a published federal audit report you can pull yourself.
| $7,469,306 unsupported, $73,515 unallowable | HHS OIG A-04-20-03583, 10 May 2024 |
| 6 of 31 sampled items failed, $42,578 questioned | HHS OIG A-07-20-05127, 1 June 2023 |
| Review of NIH award recipients running through FY2027 | HHS OIG work plan item SRS-A-25-014 |
The work plan item describes the population of institutions holding NIH awards, not a count of institutions under audit, and the document says so in those words. Nothing here derives from any client engagement or from any Workday training material.
Start with the free health check if you are not sure this is your problem yet.
The health check has sixteen checks and no evidence dimension. GrantGuard has forty-four and asks about evidence on every one, which is the whole difference between knowing and being able to prove it.
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Not sure yet? Take fifteen minutes first and I will tell you if this is the wrong thing to buy.