The Saintilco Project Billing Review is an independent set of five working documents for professional services and project billing teams running Workday Financials. The question underneath all of them is whether the revenue you recognised can be walked back to the work that earned it.
Licensed to your organisation rather than per seat. Two are live workbooks and three are guides your team can act on without me in the room.
Forty-five scored checks across seven domains, weighted to ninety-eight points. The checks take about twenty minutes and the workbook is about an hour end to end, including the ranked gap list it returns. Faster per question than the free health check, because it assumes you already know your own configuration rather than sending you to look.
Tests recognised revenue against billings, unbilled movement and deferred movement, period by period. It flags every period that does not tie and every opening balance that disagrees with the prior close.
How fixed fee, time and materials, milestone and capped contracts each behave once they are in the tenant, and where each one quietly breaks. Written for the case where the contract in the system is not the one you signed.
Time and expense approval design, rate derivation, and the segregation of duties questions an auditor asks about who can approve their own work. Includes the period close controls that belong to services rather than to the general ledger team.
What to produce, in what order, so the close is defensible after the fact rather than reconstructed under pressure. Built to be handed to whoever runs your close, unchanged.
A full run on a specimen services business, two quarters after go-live.
| Weighted score | 54 of 98 |
| Checks answered | 45 of 45 |
| Percentage | 55% |
| Critical checks failed | 3 |
| Critical checks passed with no evidence held | 2 |
| Band | At risk |
Unbilled and cutoff carries the heaviest weight in the set because that is where services revenue goes wrong, and a specimen scoring fifty-five percent overall is failing in exactly that place.
Recognised revenue equals billings plus the movement in unbilled less the movement in deferred. If that does not hold for a period, something is in the wrong month.
| Recognised revenue | 1,284,000 |
| Billed in period | 1,150,000 |
| Movement in unbilled | 96,500 |
| Movement in deferred | (11,200) |
| Expected recognised | 1,257,700 |
| Difference | 26,300 |
| Verdict | Does not tie |
| Continuity | Opening does not match prior close |
The workbook carries the tolerance, the per-period verdict and the continuity test across periods, so a break that was papered over in one month is visible in the next. Twenty-six thousand is small enough to survive a review and large enough to be a real cutoff problem.
Every check asks twice. Whether the control exists, and whether you could show somebody it worked. A critical check marked Pass with nothing behind it scores as an exposure, the same as a failure.
That is the difference between a close that is defensible and a close that is merely finished. The first one can be walked through six months later by someone who was not in the room.
This is not an audit and it is not a revenue recognition opinion for your auditors. What it does is tell you which period stopped tying and why, which is the part that is hard to find and straightforward to fix once found.
If the answer is that the contract structure in your tenant has to be rebuilt, the documents will say so. I do not bid on the rebuild.
If you are not certain this is your problem yet, the free health check has a services area.
The free check asks sixteen questions in its services area and does not ask about evidence at all. The Project Billing Review asks forty-five, and asks about evidence on every one.
Everything in here was built from public Workday documentation, public accounting guidance and my own judgment. Nothing derives from any client engagement, and every configuration name in the guides comes with an instruction to verify it against your own tenant release.
Card or bank transfer, and the five documents arrive by email within one business day. If procurement needs a PO and a W-9 first, ask for an invoice and I will send one.
Intuit handles the payment; your card details never reach me. Bank transfer is at checkout and is usually simpler for a company purchase. Thirty-day refund, no questions.
Not sure yet? Take fifteen minutes first and I will tell you if this is the wrong thing to buy.